HVAC service software that keeps the maintenance coming round.
Maintenance agreements, service calls, installs and replacements, in one system. Visits that schedule themselves, the units you look after on record, and technicians who have the job and its checklist on their phone, signal or not. Built and hosted in Canada.
- Maintenance visits tracked in a spreadsheet, and one missed each month.
- Unit details, warranties and service dates kept in someone's head.
- Service reports on paper, typed up days later.
- Hours written up on a timesheet at the end of the week.
Built around how an HVAC business runs
An HVAC company is two businesses at once: the planned work that pays the bills all year, and the emergency calls that arrive on the hottest and coldest days. OpSaber handles both without a second tool.
Maintenance agreements
Price agreements from your own rates, then let the visits come back on their own. Spring cooling checks and fall heating tune-ups arrive on the board without anyone keeping a list.
Service calls and dispatch
A no-heat call goes onto the dispatch board with its priority, and you can see who is free. The board warns you before you double-book a technician.
Installs and replacements
Bigger jobs run as projects in stages, so you can see what a replacement cost against what it earned, not just whether it was invoiced.
The units you look after
Each customer's equipment is on record with make, model, serial number and warranty, along with its maintenance schedule and the jobs done on it. Add your own fields to jobs and customers for anything else you track.
Checklists and signatures
Design your own maintenance checklists and inspection forms. Filled in and signed, each one is filed against the job as a branded PDF.
Parts and stock
Stock by item and by location, with each van as a location of its own and an alert when something runs low. Purchase orders to suppliers are received as the deliveries land.
From the call to the paid invoice
What one job looks like when everything is in one place.
The call comes in
The customer and their equipment are already on file. The job is created with its own number and priority and lands on the dispatch board.
The technician does the work
They open the job on their phone, tick off the checklist, take photos, run the timer and get a signature, signal or no signal.
The office sends the invoice
The office sends the invoice, and if you take payments online, the customer can pay it the day it arrives.
Tickets and certifications that do not lapse
Gas and refrigerant work depends on your people holding the right tickets. Each technician's licences and certifications are recorded with their expiry dates, and the ones coming up for renewal are flagged as expiring, so you see them before they lapse.
Numbers you can run the business on
Dashboards show the key figures for each role, alerts flag work that is running late, and a summary report can arrive every week without anyone remembering to run it. Everything OpSaber covers.
If it is missing, we build it.
Every HVAC company has something it does its own way. Tell us what yours is and we build it into your workspace as a proper part of the system, maintained with everything else.
HVAC questions
Can OpSaber schedule recurring HVAC maintenance visits?
Yes. Repeat visits and maintenance rounds are set up once and come back on their own, on whatever cycle the agreement says. They land on the dispatch board like any other job, so the office sees them coming instead of finding out a visit was missed.
Does it work for technicians with no signal in a basement or plant room?
Yes. Technicians open the day on their phone and keep working with no signal: notes, photos, checklists and signatures are captured on site and sync when the phone is back online.
Can we record the details of the units we service?
Yes. Each customer's equipment can be kept on record with make, model, serial number and warranty, along with its maintenance schedule and the jobs done on it. You can also add your own fields to jobs and customers.
Can it track our technicians' gas and refrigerant tickets?
Yes. Each technician's tickets, licences and certifications are recorded with their expiry dates, and the ones coming up for renewal are flagged as expiring ahead of time.
Can customers approve a replacement quote online?
Yes. Quotes are priced from your own rates and agreements and sent as a branded document. Your customer opens it, approves it and signs, with no account to create. If you take payments online, invoices can be paid the same way.
Will we know when a maintenance visit is overdue?
Yes. Alerts tell you when work is running late, and dashboards show the work across the business, so an overdue visit is flagged in the office rather than discovered when the customer calls. Your data stays in Canada throughout: more on security and data.
Other trades we set it up for
Software for electrical contractors
Quotes from your own rates, projects in stages, service calls, and the licences your electricians have to keep current.
Plumbing service software
Service calls, yearly tests and inspections that come round on their own, stock on every van, and invoices out the same day.
Fire protection inspection software
Inspections that come round on their own, forms you design and sign, and repair quotes your customers approve online.
Property maintenance software
Work orders with priorities, planned maintenance rounds, photo proof of the work, and a clear bill for each client.
See it on one of your own jobs.
Half an hour, a real job from your business, and an honest answer about whether it fits.